Community Resources
For non-emergency AeroAstro Departmental help and support:
- Access (Keys & Card access): aa-help-access@mit.edu
- IT: aa-help@mit.edu
- EHS: aa-help-ehs@mit.edu
- Repairs: aa-repairs@mit.edu
- Room Reservations: aarooms@mit.edu
- Website: aa-website@mit.edu
Please find useful department and MIT resources below.
- Calendars
- Acronyms, Abbreviations and Lingo
- AeroAstro Color Printer Policy (pdf)
- AeroAstro Copiers and Scanners (pdf)
- AeroAstro DI&I Strategic Plan
- AeroAstro Email Lists
- AeroAstro Environment, Health, & Safety (EHS)
- AeroAstro Financial Resources
- Staff organizational chart (pdf)
- AeroAstro Pet Guidelines (pdf)
- AeroAstro Room Reservations and Schedules
- Atlas Portal
- Atlas Service Center (Physical Location)
- Course 16 Schedules
- COVID Apps
- DEI Dashboard (Meeting minutes, meeting dates, etc.)
- MIT Benefits and perks
- MIT Campus Accessibility Map
- MIT Directory
- MIT Emergency Contact and Closings
- MIT Employee and Students Access and Accommodations Policy is for employees and students seeking information about access and accommodations.
- MIT Learning Center
- MIT Mail Services
- MindHandHeart is a coalition of students, faculty, and staff with fresh insights, new ideas, and diverse perspectives working collaboratively and strategically to strengthen the fabric of our MIT community.
- MIT Parking and Transportation Benefits
- MIT Restroom Locations
- MIT Spouses and Partners Network
- MIT Technology Children’s Centers – MIT operates child-care centers in Cambridge and Lexington so that parents can choose the location most convenient to home or work. These services are provided by Bright Horizons.
- MIT Work-Life Center provides all members of the MIT community with advice, referrals, and resources on parenting, child care, schools, and job flexibility and oversees the Institute’s child-care centers.
- AeroAstro Policy: Physical Space Allocation & Management (pdf)
- Aeroprop: PI Request for Research Proposal (For PIs)
- Annual Development Plan for Postdocs (docx)
- Class Budgeting Policy (pdf)
- External Account Oversight Policy (pdf)
- Faculty Direct Charging Plan (pdf)
- Mentoring Plan for Postdocs (docx)
- MIT’s Policy on Gifts and Gratuities (pdf)
- PeopleFluent (applicant tracking system)
- Presentation: Faculty Workloads
- Promotion Process for Postdocs, Research Scientists, Principal Research Scientists, Senior Research Scientists (pdf)
- Proposal Submission and Lead Time Policy (pdf)
- Service Center Accounting and Operating Procedures provides information about labs requesting a new service center.
- Visitor Policy (pdf)
- Wiki HQ
- MIT Athena account, Kerberos ID
- Banking – MIT Federal Credit Union
- MIT Benefits and perks
- Environment, Health, & Safety (EHS) Training
- MIT Housing for Affiliates and Visitors
- MIT Off-Campus Housing Office provides listings of temporary housing, realtors, and additional resources, as well as a guide to neighborhoods and the rental housing market.
- MIT On-Campus Housing is a graduate housing waiting list is available each term for graduate students and MIT Affiliates who did not receive a housing assignment or who missed the allocation process and are interested in on-campus housing.
- MIT Policies and Procedures
- MIT Policy on working alone
- Outside Professional Activities
- Paychecks
- MIT Web Certificates
- AeroAstro Undergrad Academic Dashboard
- Absences, Vacation, and Absence Calendar (pdf)
- AeroAstro Weekly Schedule
- AdminConnect provides administrative staff at Massachusetts Institute of Technology with information, resources, and opportunities for connection.
- AeroAstro Admin/Financial Support Sheet (pdf)
- Class Budgeting Policy (pdf)
- External Account Oversight Policy (pdf)
- Who manages calendars
- Guidelines for Staff Making Purchases/Placing charges on accounts (pdf)
- MIT’s Policy on Gifts and Gratuities (pdf)
- Presentation on Benefit Justification (pdf, 11/19/2021)
- Procard Cover Sheet and Instructions (pdf)
- Proposal Submission and Lead Time Policy (pdf)
- Support Staff Policies on Work Breaks, Overtime and Timesheet Review (pdf)
- Visitor Parking
- Work from Home Equipment Policy (pdf)
- New Postdoc Information – Please also sign up for a Postdoc orientation, where you can meet other new postdocs and learn about postdoc-specific benefits at MIT. This is an in-person orientation session led by the Postdoc Association.
- MIT Postdoctoral Association – New to MIT? Find out more about life as an MIT postdoc.
- Postdoc mailing list – Join the Postdoc Mailing List to receive emails about funding opportunities, social events, seminars, and workshops.
- Career Advising and Professional Development Resources
- Postdocs and Consulting – MIT Policy does not grant Postdoctoral Associates and Postdoctoral Fellows consulting privileges (MIT Policy 5.3.2 and 5.3.3).
- Tax information for Postdocs (VPR)
- Tax Information for International Scholar
- Tax and Tax Treaty Information for Postdocs – International Postdoctoral researchers may be eligible for coverage by a tax treaty, however, application of tax treaty coverage is not automatic. You must complete the appropriate forms, which can be collected from the MIT Payroll Office. If you are unsure of your eligibility to be covered by a tax treaty, please email payroll@mit.edu with your name, MIT ID and country of tax residence, and someone will get back to you with information on your eligibility.
- Sick and Vacation Time – MIT offers a variety of paid and unpaid time off options for individuals who need time away from work to manage personal, medical, or family issues. Paid time off includes vacation and sick time. If you plan to take time off, please notify your supervisor and the Human Resources Administrator (HRA) with as much advanced notice as possible. You are required to update your vacation tracker and sick leave tracker every month.
- For Postdoctoral Fellows: Health and Dental Coverage
Contact
AeroAstro Suggestion Box
We encourage you to share your ideas, comments, and suggestions — your feedback is valuable to us and will help us better understand the needs of the department!
Please feel free to submit your feedback anonymously or with your name attached. We review all submissions regularly and take your suggestions seriously. If you have an idea or concern, we want to hear it!
Please note: While we welcome your feedback, this suggestion box is not the appropriate place to report serious concerns or allegations, such as incidents of discrimination, harassment, or other violations of policies or laws. If you need to report a serious concern or allegation, please refer to MIT’s reporting paths.