ADMINISTRATIVE ASSISTANT II, Aeronautics and Astronautics, to provide complex administrative support for four faculty/principal investigators and their research groups and students. Will manage office; maintain calendars; make complex travel arrangements; organize meetings, seminars, and conferences; proofread and edit written materials; process financial forms for purchasing and reimbursements; and manage contract renewals and invoicing for two research consortia and act as liaison to twenty consortium members and MIT contract and finance departments to meet rotating membership deadlines. Related responsibilities will include answering telephones and greeting visitors; managing Outlook and Google calendars; preparing travel vouchers for reimbursement; coordinating participants, space, A/V, and catering for events and meetings; supporting faculty teaching, including photocopying, scanning, posting lectures/homework/reports on websites, and coordinating website content and arrangements for visiting lecturers; and purchasing goods using proprietary MIT purchasing tools.
Three years of related experience; excellent organizational, communication, and interpersonal skills; high-level computer literacy that includes experience with MS Office (Word, Excel, PowerPoint) and the ability and willingness to learn new software; ability to prioritize and work independently; and the ability to work effectively with a broad range of faculty, students, sponsors, and influential individuals outside of the Institute. Seek someone who is proactive; takes initiative; and anticipates the needs of supervisors, working with them to identify needs well in advance. Proficiency with web-based tools, including managing shared calendars and mail and to-do lists a plus; as is experience maintaining group home pages, publication pages, shared file folders, and note pages (e.g., Wiki, SVN). A college degree is preferred.
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.
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